REPORTS TO: US Library & Knowledge Manager
DEPARTMENT: Library and Knowledge Services
LOCATION: New Haven, CT
FLSA: Non Exempt, 37.5 hour work week
OVERVIEW:
The Library Assistant is an important role within Withers' global Library and Knowledge Services team. A collaborative and high-performing team, our goal is to ensure that everyone in the firm is equipped with the knowledge and resources required to deliver a top-class service to our clients. A key responsibility of the Library Assistant is to ensure the timely provision and accurate management of essential library materials for the firm's US offices. This involves meticulous documentation, processing and distribution of print and electronic resources. The role requires a strong team player who can work independently but also has the interpersonal skills to build relationships with people in different roles across the global firm. This position has been designated as hybrid and is located in our New Haven office.
ESSENTIAL DUTIES AND RESPONSIBILITES:
• Process, sort and route all incoming library mail, including creating and maintaining inventory control and distribution records in the integrated library system.
• Maintain the print library collection, which includes shelving, circulating, shifting, weeding and relocating library materials as well as coordinating contract filer visits.
• Prepare newly received materials for shelving or distribution.
• Process and code invoices for review, approval and electronic filing.
• Review vendor accounts monthly for outstanding issues and follow up as needed.
• Coordinate with vendors to order missing material and complete book returns.
• Support onboarding of new attorneys and staff and coordinate completion of departure checklists.
• Provide support with training events for attorneys and staff.
• Assist attorneys and staff by answering questions, retrieving and distributing materials, and making photocopies.
• Work with other Library and Knowledge Services team members in the US and overseas offices.
• Build strong collaborative relationships with US colleagues in other support teams including Finance, IT and HR.
• Update team procedural and vendor contact files.
• Contribute to and complete administrative and other projects as assigned.
EDUCATIONAL AND SKILLS REQUIREMENTS:
• Bachelor's degree preferred; equivalent experience may be considered in lieu of degree.
• Prior office experience required.
• One year of related experience, preferably in a law library. Law firm library experience is a plus.
• Basic familiarity with integrated library systems. Experience with Soutron is a plus.
• Familiarity with cataloging of print and electronic resources.
• Basic familiarity with password management systems. Experience with Onelog is a plus.
• Strong organizational skills.
• Consistent accuracy and attention to detail while maintaining a high level of productivity.
• Basic familiarity with invoices and proficiency with Microsoft Excel.
• Proficiency in the use of standard PC applications, including Microsoft Office.
• Familiarity with document management systems. Experience with iManage is a plus.
• Strong IT skills, technical curiosity and ability to quickly learn new technologies.
• Strong service orientation with commitment to outstanding customer service.
• Skilled at using own initiative to find solutions to questions or problems and committed to seeing new projects through to completion.
• Solid interpersonal, written and oral communication skills.
• Able to communicate with people at all levels of seniority and understand the needs and sensitivities required to work within a global organization.
• Ability to work independently as well as within a team.
• Ability to operate copy machines and other standard office equipment.
• Light lifting of books and other library materials is required.
About Withersworldwide
For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration.
Equal Opportunities Employment Statement
It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.
If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 974 0365 or email us.recruiting@withersworldwide.com with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.
STATE OF CONNECTICUT
JUDICIAL BRANCH
LAW LIBRARY SERVICES UNIT
Law Librarian I
The State of Connecticut Judicial Branch is seeking a qualified individual to perform professional to advanced library duties, which include providing legal reference and research guidance, instruction in database searching, and catalog and collection maintenance.
Location: Putnam, CT (May be required to work in other locations up to two days a week.)
Minimum Qualifications: Knowledge of professional principles and practices of library science including: Classification systems; reference sources and techniques; acquisitions; cataloging and filing; bibliographic sources of information and library automation; knowledge of library administration principles and techniques; interpersonal skills; oral and written communication skills; computer skills; ability to analyze and solve problems relating to library methods and procedures.
Experience and Training: A Master's degree in Library Science or Information Science from a graduate school accredited by the American Library Association.
Starting Salary $71,967, plus benefits.
See job posting and the link to full Law Librarian I job description:
Job Openings with the CT Judicial Branch
Applications must be received by January 29, 2024. Applications should be submitted through the on-line application site at: www.jud.ct.gov/hronline/. Paper applications will not be accepted. Please select the location(s) you wish to work.
Please reference posting number 24-1000-004.
AA/EOE
Seeking a qualified individual to perform professional to advanced library duties which include providing legal reference and research guidance, instruction in database searching, catalog and collection maintenance.
LOCATION: Law Library at Danbury. The primary work location for this position is Danbury however, the selected candidate may be required to work up to two days a week at other locations within the state.
SALARY RANGE: $71,967 - $90,706/year – plus State of Connecticut benefits. New employees begin at the minimum. The starting salary for existing state employees may be higher than the minimum, in accordance with existing Judicial Branch policy.
EMPLOYEE BENEFITS: Top notch array of health and retirement benefits including but not limited to: paid holiday leave, paid vacation leave, paid sick leave, three paid personal leave days per calendar year, group life insurance, 457 Deferred Compensation, voluntary flexible spending account programs, discounted auto and home insurance policies, long term disability, short term disability and hybrid remote work may be available for certain job positions.
DIVISION: Superior Court
CLASS DEFINITION: This class is accountable for performing the full range of professional library duties and providing professional library services in a law library.
SUPERVISION RECEIVED: Works under the general supervision of a Supervising Law Librarian or other employee of higher grade.
SUPERVISION EXERCISED: Works under the general supervision of a Supervising Law Librarian or other employee of higher grade.
EXAMPLES OF DUTIES: Performs professional library duties which include acquiring, classifying and cataloging print and non-print library materials according to established principles and practices of library science; provides bibliographic assistance, legal reference and research guidance to the courts and other library patrons; maintains collection currency and efficient organization through accession records, serials check-in, circulation procedures, loose leaf/treatise filing, maintenance of legislative documents, collection arrangement, reshelving, binding, graphics, general repairs and space planning; explains and assists in the use of reference sources, catalogs, indexes and automated data bases; describes and demonstrates procedures for searching catalog files; searches catalog files and shelves to locate information; assists patrons in locating and obtaining materials through interlibrary loan procedures; ensures security, proper protection, care and preservation of library materials; may supervise the daily operations of a law library as the sole librarian; may develop a library collection through reviewing the library' use, assessing the library's needs, selecting appropriate acquisitions and recommending new purchases; may participate in the deacquisitions process; may monitor a book budget through accounting procedures, invoice authorization, expenditure analysis and cost projections; may provide library orientation tours; may assemble and arrange displays of books and other library materials; may compile statistics and prepare reports as required for department planning; participates in special projects as assigned; acts as a liaison with other libraries and professional organizations; performs related duties as required.
MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILLS, AND ABILITY: Knowledge of professional principles and practices of library science including classification systems, reference sources and techniques, acquisitions, cataloging and filing, bibliographic sources of information and library automation; knowledge of library administration principles and techniques; interpersonal skills; oral and written communication skills; computer skills; ability to analyze and solve problems relating to library methods and procedures.
EXPERIENCE AND TRAINING
GENERAL EXPEREINCE: A Master's Degree in Library Science or Information Science from a graduate school accredited by the American Library Association.
Substitutions Allowed: Three years of experience as a Law Librarian Trainee may be substituted for the General Experience.
A Law Librarian I may be advanced to the class of Law Librarian II after receiving a satisfactory performance evaluation and meeting the experience requirements for the II level.
SPECIAL REQUIREMENT: Incumbents in this class may be required to travel in the course of their daily work. Please reference posting number 1161.
Salary - $ 71,967.00
Application Deadline: 07/24/2023
Posting Number: 23-1000-121
https://jud.ct.gov/jobs/
Fund your educational programming through an AALL/Bloomberg Law Continuing Grant!
Are you considering putting together an in-person or virtual conference? Do you, as an AALL Member, or your Chapter, SIS, Caucus, or AALL Committee need additional funding to bring in speakers or record the event? Then, on behalf of the AALL/Bloomberg Law Continuing Education Grant Jury, I encourage you to apply for an AALL/Bloomberg Law Continuing Education Grant to receive funding to support educational programming that could benefit the entire AALL community.
Funding is available to cover expenses directly affecting the program, such as room rental, speaker fees, travel fees, and recording/broadcasting of the program. Funding cannot be used for food, advertising, or vendor-specific programming. This grant is a reimbursement grant meaning that expenses are reimbursed after the program, and you have submitted paid receipts. For detailed information, see the grant program FAQs.
Recently awarded grants include:
The next deadline for grant applications is May 15, 2023.
Contact David Zopfi-Jordan if you have questions or want more information about the grant process or the jury that administers the grant.
Position Summary:
Robinson & Cole LLP, an AmLaw 200 firm, is seeking a full-time highly skilled Legal Information Specialist. The Legal Information Specialist is a member of a team supporting the Information Resource Center (IRC). This role includes the following responsibilities and tasks: conducting legal research, assisting in the day-to-day operations of the department, as well as developing, implementing, and supporting legal research technology. This full-time position is based in Hartford Connecticut, Stamford Connecticut or New York City, with some travel to other offices.
Duties/Responsibilities:
Resource Management
Position Competencies:
Experience:
Experience working in an information management and/or library setting. Demonstrates excellent communication, writing and organizational skills, and working knowledge of Microsoft and other standard office technology applications.
Education:
A graduate degree in library or information science preferred, or the equivalent experience in legal information services settings, or the equivalent in experience and knowledge of legal information systems and research.
To be considered for this position, click HERE to apply.
STATE OF CONNECTICUT JUDICIAL BRANCH
Location: New Britain, CT (May be required to work in other locations up to two days a week.)
Starting Salary $70,211, plus benefits.
Applications must be received by January 3, 2023. Applications should be submitted through the on-line application site at: www.jud.ct.gov/hronline/. Paper applications will not be accepted. Please select the location(s) you wish to work.
Please reference posting number 22-1000-293 and indicate location(s) of interest.
The UMass Law Library is currently accepting applications for an Assistant/Associate Librarian in Public Services.
For more information or to apply, please visit http://careers.umassd.edu/dartmouth/en-us/job/516711/assistantassociate-librarian-law-school.
Fund your educational programming through an AALL/Bloomberg Law Continuing Education Grant. Are you thinking about putting together a meeting or a local or regional conference? Do you need additional funding to bring in speakers or record the event? On behalf of the AALL/Bloomberg Law Continuing Education Grant Jury, I encourage you to apply for an AALL/Bloomberg Law Continuing Education Grant to receive funding to support educational programming that could benefit the entire AALL community.
Funding is available to cover expenses directly affecting the program, such as room rental, speaker fees, travel fees, and recording/broadcasting of the program. Funding cannot be used for food, advertising, or vendor-specific programming. This grant is a reimbursement grant meaning that expenses are reimbursed after the program based on submitted paid receipts. For detailed information, see the grant program FAQs.
· Pay Equity for Law Librarians: "In Their Own Words" (BLL SIS)
· Critical Law Librarianship (LLNE-SNELLA Spring Meeting)
· Get Refusal & Domestic Violence in the Jewish Community (on behalf of CARLIG)
· 2022 Diversity Summit (on behalf of PLLIP & BLL-SIS)
· NOCALL Spring Institute
The next deadline for grant applications is October 31, 2022.
Contact Mary Jenkins at jenkinsmarye@gmail.com if you have questions or want more information about the grant process or the jury that administers the grant.
Do you seek a dynamic and evolving work experience that’s never boring? Do you like to collaborate with researchers and technicians on a variety of projects and technologies? The United States Court of Appeals for the Second Circuit is seeking a bright, innovative information professional who thinks outside the box to join the research team as the Branch Librarian in New Haven, CT. Candidates who enjoy working on diverse and challenging research questions and come to the table with ideas for building on existing training programs and implementing new programs are encouraged to apply.
For more information about the position and for details on how to apply see:
https://www.ca2.uscourts.gov/docs/Jobs/FY22-18.pdf
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SNELLA is a 501(c)6 non-profit organization.
